Administrative Assistant for Accounting Firm (Payroll, Bookkeeping, Tax Support)

About the Role

We are seeking a detail-oriented, highly organized Administrative Assistant to join our growing team. This role is ideal for someone with a strong background in payroll, QuickBooks, and bookkeeping, who thrives in a fast-paced environment supporting both tax and accounting functions. You'll play a vital role in keeping our internal operations running smoothly and ensuring clients receive top-tier support.

Key Responsibilities

• Process and manage payroll for clients accurately and on time
• Perform daily bookkeeping tasks in QuickBooks Online/Desktop
• Prepare and file 1099s and other year-end reports
• Assist with sales tax filings across multiple states
• Maintain organized records and documentation for accounting and compliance
• Support the tax and bookkeeping team with administrative tasks
• Communicate with clients to gather necessary financial documents
• Track project deadlines and help ensure timely completion of deliverables
• General office support and task coordination as needed

Qualifications

• 2+ years of experience in administrative support, bookkeeping, or payroll
• Proficiency in QuickBooks Online and/or QuickBooks Desktop
• Familiarity with preparing and filing 1099s
• Knowledge of sales tax filing requirements (multi-state a plus)
• Strong organizational and time management skills
• Comfortable handling sensitive information with confidentiality
• Strong written and verbal communication skills
• Team-oriented with the ability to work independently when needed
• Bonus: Experience in a tax or accounting firm environment

Why Join Us?

• Collaborative and supportive work culture
• Flexible work environment (remote/hybrid options available)
• Opportunity for growth and continued learning
• Work with a passionate team that values integrity, accuracy, and service

How to Apply

Send your resume and a brief cover letter to christy@christysaccounting.com. Include "Administrative Assistant Application" in the subject line.

We look forward to hearing from you!