Title Office Assistant

WCF Class: 8810

Reports to Office Manager

Job summary

The Office Assistant is responsible for assisting the Office Manager with all his or her duties including organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Assistant handles all records pertaining to Personnel, Equipment, and Finance. **Marketing on Social Media and other platforms to inquire new clients**

Summary of Essential Job Functions in Assisting Office Manager

Human Resources

·        Recruit new employees, conduct new Hire Orientation

·        Ensure all personnel files are complete and kept confidential

·        Respond to all requests pertaining to employees

·        Investigate and report on industrial accidents

·        Establish and document best practices for all business processes

Financial

·        Prepare Time Sheets

·        Deposit checks into bank accounts

·        Reconcile bank accounts

·        Complete annual property tax and income tax filings

·        Prepare and process equipment sales and purchases

General Office Duties

·        Receive incoming mail, sort, forward to appropriate person or department

·        Prepare and process bills, invoices, receipts, statements, checks, and other financial documents.

·        Check voicemail messages and respond or forward as needed

·        Retrieve faxes, respond or forward to appropriate person or department

·        Collect, sort, batch, alphabetize, code, and/or place in numerical order various documents for filing, storage, or processing.

·        Ensure filing systems are maintained and properly secured

·        Ensure vehicle and driver records are compliant with UDOT regulations

·        Design and implement office policies and procedures

·        Check and/or compare documents, forms, applications, or other materials for accuracy, completeness, grammar, and format.

·        Perform typing duties incidental to the work.

·        Reconcile monthly activity, generate year-end reports, and fulfill tax related requirements.

We use QuickBooks and Excel everyday. Must be able to understand and work through them, but can be trained easily if needed. No experience needed.

Offer Health Benefits, 401K, Life Insurance, and STO