Associate Accountant AP

Job Summary

The University of Utah Campus Store is seeking an Associate Accountant, who will work directly under the Accounting Supervisor of A/P to ensure accurate and timely processing of payments to vendors, maintaining financial records, and supporting the financial operations of the Campus Store. This position requires the ability to apply generally accepted accounting principles (GAAP ) and is expected to recommend changes to accounting-based procedures based upon analysis performed and specialized knowledge. The Associate Accountant will also utilize NetSuite alongside the University System of record, PeopleSoft, to enhance financial tracking and reporting.

The University of Utah is the state's public flagship institution and a top-tier research university. The University Campus Store is consistently ranked in the top 15 of institutionally run campus stores in the nation. We serve over 40,000 students, faculty, and staff, along with millions of visitors each year.

At the University of Utah Campus Store, we are dedicated to fostering a community that upholds the six core commitments outlined by President Taylor Randall and the Board of Trustees. These commitments are leadership, education, research, service, patient care, and unity with sister institutions. As an integral part of the University community, we embrace these commitments in our daily operations with students, faculty, staff, and visitors. Our goal is to not only provide excellent products and services but also to contribute to a campus culture that prioritizes the well-being and success of all members. Join us in embodying these commitments and making a positive impact at the University of Utah Campus Store.

In addition to salary, the University of Utah prides itself in our total benefit package, including but not limited to the following:

11 paid holidays per year

14.2% employer contribution to retirement, where you pay nothing.**

Free UTA public transportation pass

Basic Life Insurance provided up to $25,000.

50% tuition reduction for employee, spouse, after 6 - 12 months of employment and dependent children after 3 years of full-time employment

Health coverage options that are both affordable and allow for access to care through the University of Utah health system.

Paid parental leave (in addition to FMLA ), if qualified

Professional development opportunities

Options for short-term and long-term disability insurance, supplemental life insurance, and HSA / FSA savings plans are available.

Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel.

**For the majority of employees, the University contributes an amount equal to 14.2% of pay to a 401(a) Retirement Plan. If you previously worked for the University and were enrolled in a Utah Retirement Systems (URS ) retirement plan, Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment, you must complete the Irrevocable Election (online at https://benefits.utah.edu/retirement-plan-election/) before your first paycheck. Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits.

Responsibilities

• Review, verify, and process vendor invoices for payment in accordance with university policies and procedures.

• Prepare and process electronic transfers and payments, as well as handle check runs.

• Maintain accurate and up-to-date records of all accounts payable transactions.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Vendor Relations: Communicate effectively with vendors to address inquiries and resolve issues related to payments.

• Assist in the preparation and analysis of expense reports to ensure accuracy and compliance with university guidelines.

• Support month-end closing activities, including preparing journal entries and assisting with account reconciliations.

• Ensure compliance with all applicable laws, regulations, and university policies related to accounts payable.

• Identify and implement process improvements to enhance the efficiency and effectiveness of the accounts payable function.

• Utilize NetSuite alongside PeopleSoft for enhanced financial tracking and reporting.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Four years of bookkeeping or accounting experience or equivalency (one year of education can be substituted for two years of related work experience), and an understanding of basic accounting principles, mathematical and spreadsheet skills; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Problem solving.The ability to work quickly and accurately in a fast-paced environment. Able to work independently when necessary.Ability to communicate effectively. Accounts payable, data entry, proficiency in Microsoft Office products, and general office experience preferred.PeopleSoft and NetSuite experience preferred.

Special Instructions

Requisition Number: PRN41302B

Full Time or Part Time? Full Time

Work Schedule Summary: M-F 8a-5p, some weekends and holidays 

Department: 00435 - University Campus Store

Location: Campus

Pay Rate Range: $20.00 - $23.00/hr DOE

Close Date: 5/26/2025

Open Until Filled:

To apply, visit https://apptrkr.com/6039639

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