PART-TIME JUDICIAL ASSISTANT I

Opening Date: March 6, 2025 Closing Date: Open until filled

Status: Part-time, Non-Exempt

Judicial Assistant I - Grade 16

Salary Range: $22.59 - $32.66 per hour

Hiring Range: $22.59 - $27.63 per hour

The statements and information in this document are neither intended to nor do they create contractual or other rights on behalf of any person hired by the City.

GENERAL PURPOSE

Understands and performs entry level assignments to expedite the preparation and processing of court cases such as: scanning, e-filing, interpreters, front counter, issues summons, receives fines, responds to telephone and in person public inquires. Ability to process cases from one area: Small Claims, Traffic, or Criminal. Typically, 0-1 years of experience.

SUPERVISOR

Court Administrator

POSITION(S) SUPERVISED

None

ESSENTIAL JOB FUNCTIONS

• Meet performance standards established with the employee's
• Job attendance is required, except for authorized
• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
• Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices.
• Research source documents for relevant data to produce legal papers and court
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
• Performs various in-court duties under close supervision
• Makes minute entries
• Cash handling includes receipt of cash and giving change, creating trust accounts and other cash handling duties as necessary.
• Opens and closes court as required.
• Administers oath to witnesses and jurors.
• Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
• Receives and dockets notices of appeal.
• Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
• Perform other duties as assigned or required.

MINIMUM QUALIFICATIONS

1. Education and Experience:

• High School diploma or equivalent with academic background in general office practices; up to one(1) year experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.

Ø Spanish Speaking Preferred

• Special Qualifications, Licenses, Certifications:
• MustpossessandmaintainavalidUtahDriver'sLicensewithperiodicverificationbythe
• Mustbeabletopassapre-employmentdrugtest,backgroundcheck,anddrivingrecord
• Must pass random background checks to maintain UCJIS
• Must keep all OMS certificates current and incompliance if given

3. Knowledge, Skills and Abilities:

• Ability to type 45 wpm
• Ability to process cases from one area: Small Claims, Traffic, or Criminal.
• Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex.
• Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.

• Working Conditions: Employee(s) in this position perform in generally comfortable conditions involving intermittent sitting, standing, walking, stooping, and reaching. While performing the duties of this job, the employee must occasionally bend, lift and/or move up to 25 pounds. Talking, hearing, and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking, and creative problem solving. Periodic local travel is required in course of performing portions of job functions. Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the position.

Special Qualifications, Licenses, Certifications:

? Must possess and maintain a valid Utah Driver's License with periodic verification by the City.

?Must be able to pass a pre-employment drug test, background check, and driving record check.

?Must pass random background checks to maintain UCJIS access.

? Must keep all OMS certificates current and in compliance if given access.