This role involves managing payroll, tracking commissions, ensuring company accounts maintain adequate funds, and handling financial responsibilities such as taxes, bank transfers, and bill payments, including utilities and office rent. Keeping financial operations running efficiently is key, along with maintaining an organized and up-to-date operations spreadsheet.

Additionally, this position plays an important role in property operations and dispositions. You will assist in putting together emails and marketing materials to send to our network of investors, helping with buyer inquiries, and attending property inspections. You will also support property setups by managing utilities, insurance, and tracking property-related expenses.

Beyond financial and property-related responsibilities, you will handle various operational tasks, including office restocking, mail management, and new hire onboarding. This includes creating company emails, setting up ADP payroll accounts, preparing employee contracts, and ensuring access to necessary platforms. As part of your administrative duties, you may also assist with notarizing and signing documents as needed.

The ideal candidate has experience in financial management, office administration, and real estate transactions. Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities are essential. A Notary Public certification (or willingness to obtain one) is a plus, and prior experience in real estate dispositions or working with investors would be highly beneficial.

Disposition assisting

• putting together emails and marketing materials
• helping with buyer inquiries
• attending property inspections

Financial & Payroll Management:

• Process payroll and ensure timely payments
• Track commissions and send reminders as needed
• Ensure company accounts have adequate funds
• Manage taxes, bank transfers, and monthly office rent payments
• Oversee bill payments, including utilities

Operations & Office Management:

• Handle incoming and outgoing mail
• Keep office supplies and operational needs stocked
• Maintain and update the company’s operations spreadsheet
• Track employee time off and assist with HR-related documentation
• Assist with lead tracking and marketing supply management

Property & Expense Tracking:

• Set up property utilities and insurance for Sellwise properties
• Track and organize property-related expenses

New Hire Onboarding & HR Support:

• Create company email accounts for new employees
• Slack set up
• Docusign Set Up
• Manage ADP payroll onboarding
• Prepare employee contracts and ensure access to necessary platforms

Administrative & Notary Duties:

• Notarize and sign documents as needed

• Customer service, bookkeeping, or administrative experience is preferred
• Associate's degree preferred but not required to apply
• History of being deadline-driven and extremely organized
• Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
• Enjoys talking with customers and can communicate through verbal and written channels