We are seeking a responsible, positive, detail-oriented and proactive Staff Accountant to join our team. This role is responsible for maintaining accurate financial records and ensuring compliance with accounting principles. In addition to managing the GL, this position will perform work in Accounts Payable (AP), Accounts Receivable (AR), and Payroll functions, supporting the overall financial health and efficiency of the organization.

At Phytomer, we harness the power of the sea to create sustainable, high-performance skincare products and spa treatments. With over 50 years of experience, we proudly support luxury spa professionals throughout the globe. Our US company, Phytomer Corporation, has been importing and distributing Phytomer since the early 1980’s.

General Ledger (GL):

• Maintain and reconcile the general ledger accounts, ensuring all entries are accurate and supported.
• Prepare and post monthly, quarterly, and year-end journal entries.
• Bank Reconciliation process
• Assist with month-end and year-end close processes.
• Perform account reconciliations and resolve discrepancies in a timely manner.
• Support financial reporting and audits by preparing relevant documentation.
• Perform monthly bank reconciliation

Accounts Payable (AP):

• Process vendor invoices and ensure timely payments.
• Maintain AP records and manage vendor communications.
• Review and reconcile supplier statements and resolve discrepancies.
• Ensure compliance with internal approval processes and company policies.

Accounts Receivable (AR):

• Assist with AR entries and process as needed.
• Oversee AR posting and monitor aging reports.
• Fraud dispute management.
• Follow up on overdue accounts and manage collections.
• Ensure proper recording of incoming payments and reconcile customer accounts.
• Work with customer support and the sales team to resolve billing issues.
• Assist with calculations and processing of client credits and other entries.
• File monthly and quarterly Sales Tax Returns for states company is required to file in

Payroll:

• Process payroll accurately and on time in accordance with local labor laws and company guidelines.
• Maintain employee payroll records and respond to payroll-related inquiries.
• Ensure accurate tax withholdings and prepare payroll-related journal entries.
• Update employee changes, benefits, and deductions as needed.
• Monthly reconciliation of territory sales & sales commission calculations
• Review and audit employee expense reports in ExpenseWire (to approve or deny) and process for reimbursement with Payroll.

Inventory:

• Participate in annual inventory count
• Enter and review variances and ensure proper GL entries
• Calculate pricing on new products and for annual price increases and upload pricing and price worksheets in ERP system & other client purchasing systems (Birchstreet, Coupa, etc)
• Manage pricing for promotions in ERP system

Reporting & Misc:

• Prepare reporting for various client groups
• Misc internal and external support
• Maintain proper document filing and data storage

• Bachelor's degree in Accounting, Finance, or a related field.
• 2+ years of experience in general accounting, with hands-on AP, AR, and payroll experience.
• Strong knowledge of accounting principles
• Proficiency in accounting software (experience in Acumatica ideal but not mandatory).
• Intermediate to advanced Excel skills.
• High attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Knowledge of payroll systems (e.g. Paychex, ADP, Gusto).
• Familiarity with sales tax filings and regulatory compliance.

• Health, dental, and vision insurance
• 401k plan with discretionary employer matching
• Paid time off and holidays