Executive Assistant to the President

Requisition Number: S02017P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 12

Alternate Work Schedule:

Pay Grade: N28

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

The Executive Assistant to the President provides high-level administrative support to the President of Weber State University and manages the day-to-day operations of the President’s Office, including, receiving and handling visitors, incoming phone calls and emails. Reporting directly to the President, this position requires exceptional organizational skills, customer service, discretion, and the ability to handle confidential information with professionalism. Additionally, this position requires a keen ability to anticipate the needs of the President, understand the wide scope of the position, and make appropriate decisions that will protect the key resources of the office.

The Executive Assistant serves as the primary support to the President, including facilitating the President’s scheduling process (meetings, events, and travel) as well as discerning which things require the President’s attention versus those that can be deferred elsewhere. The Executive Assistant will serve as the outward facing representative of the President and Board of Trustees for internal and external stakeholders. The Executive Assistant will also assist the WSU Board of Trustees, including scheduling and coordination of regular Trustee meetings.

The Executive Assistant also works on special projects including the organization of events, the facilitating of committees, and other projects as required by the President. 

Required Qualifications:

Required: 

• Associate’s degree or equivalent combination of education and experience

• 5 years related experience that includes two years at the executive office level

Preferred Qualifications:

Preferred: 

• Bachelor’s degree

• Excellent oral and written communication skills

• Strong interpersonal and customer service skills

• Advanced Microsoft Office and Google Workspace skills

• Ability to meet deadlines while also adapting to immediate demands

• Strong organizational, project management, and problem-solving skills

• Evidence of exercising discretion regarding confidential matters

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 02/28/2025

Review Date: 03/14/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this position starts at $55,000 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf?_gl=1*lsr6u4*_gcl_au*MTMwMTk5MDgxLjE3MzU4Mjc4OTg.*_ga*ODQxMDIwNzI3LjE3Mzk5MTYyMTQ.*_ga_NBZY81HSZM*MTczOTk5NzM0NC45LjEuMTczOTk5OTkwOS4wLjAuMA...

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin March 14, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6042692

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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