The Legal Support Staff/Assistant will serve as the first point of contact for clients and visitors while also providing essential administrative support to attorneys and staff. The ideal candidate will be friendly, detail-oriented, and capable of handling both front desk duties and legal administrative tasks. This role requires a professional demeanor, strong multitasking abilities, and familiarity with legal terminology and processes.

Key Responsibilities:

• Receptionist Work:
• Greet clients, visitors, and vendors in a professional, friendly manner.
• Answer, screen, and route incoming phone calls; take accurate messages.
• Manage the firm’s front desk area to ensure it remains tidy and welcoming.
• Schedule appointments, meetings, and coordinate conference room usage.
• Maintain client confidentiality and provide excellent customer service at all times.
• Handle incoming and outgoing mail, including packages and deliveries.
• Assist with basic administrative tasks, such as filing, photocopying, and scanning.
• Legal Support Staff (Under Direction of Paralegals):
• Assist attorneys with document preparation, and case file management.
• Draft and proofread routine legal documents, letters, and correspondence.
• Manage and organize client files, ensuring documents are properly filed, stored, and indexed.
• Assist with preparing court filings, including gathering necessary documents, creating binders, and ensuring timely submission.
• Prepare and maintain discovery documents, forms, and exhibits as needed.
• Coordinate document production and track deadlines for litigation matters.
• Assist in the preparation of legal briefs, motions, and other court filings.
• Communicate with clients, opposing counsel, and court personnel as directed by attorneys.
• E-file court filings using Greenfiling.
• Scheduling & Calendar Management (Under Direction of Paralegals):
• Schedule client meetings, attorney consultations, and court dates.
• Manage attorney calendars and ensure appointments and deadlines are met.
• Send reminders and confirmations for meetings and appointments.
• Client Communication & Liaison (Under Direction of Paralegals):
• Provide clients with updates on case progress as directed by attorneys.
• Ensure all client inquiries are handled professionally and promptly.
• Coordinate and track client documentation and information necessary for case progression.
• General Office Support:
• Maintain office supplies and order replenishments as needed.
• Assist in organizing firm events, meetings, and team activities.
• Perform additional administrative tasks as needed to support the firm’s operations.

Qualifications:

• Education: High school diploma or equivalent required; associate’s degree or paralegal certification is a plus and preferred.
• Experience: Minimum of 1-2 years of experience as a receptionist, legal support staff/legal assistant, or in a customer-facing role within a law firm or legal environment preferred.
• Skills:
• Strong communication and interpersonal skills, with a friendly and professional demeanor.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software (Clio, LexisNexis, or similar platforms a plus).
• Familiarity with legal terminology, e-filing procedures, and court systems is required.
• Strong attention to detail and accuracy in all tasks.
• Ability to work well independently and as part of a team.

Compensation & Benefits:

• Competitive salary based on experience.
• Health insurance (medical, dental, vision) is available only to full-time positions.
• Paid time off (PTO) and holidays is available only to full-time positions.
• Retirement plan options are available only to full-time positions.
• Professional development opportunities.
• Friendly and collaborative work environment.

How to Apply: Interested candidates should submit a resume, professional references, and cover letter detailing their qualifications and experience to Alma@adairevanslaw.com.