Administrative Specialist III

Requisition Number: S02131P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 12

Alternate Work Schedule:

Pay Grade: N25

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

Provide administrative support to the Learning Support Team, which includes the Learning Support Director and coordinators of the Ogden and Davis Learning Centers, Math Tutoring Center, Writing Center, as well as the coordinators for the Supplemental Instruction (SI), Learning Assistants (LA), and Academic Peer Coaching (APC ) programs.

Administrative Specialist will: 

• Assist with development and implementation of rules and guidelines for student staff.

• Provide administrative/operational support with tracking and monitoring budgets, including expenditures, expense reports, purchase requisitions, and reconciling P-cards and travel.

• Provide logistical support for projects and events including room scheduling, catering, attendee communication, and other related arrangements.

• Create semester specific content to advertise the various services available within Learning Support.

• Facilitate communication with building administration for maintenance and repairs.

• Provide training to student staff on Starfish, Zoom, Google Voice, and Discord, assisting with orientation etc. (depending on the type of hourly employee)

• Set up Starfish profiles for student staff.

• Create and maintain student staff schedules in Starfish and create QR codes and links to share schedules with academic departments.

• Update and maintain CSV files to share with Starfish administrators.

• Troubleshoot errors within Starfish and collaborate with Starfish administrators.

• Track data by monitoring the accuracy of data recorded by student staff, generating relevant data reports, and overseeing reporting for Starfish.

• Assist with the onboarding process for all hourly employees by using Adobe Sign to create PARs, collect availability and signatures on new tutor documents as needed.

• Request employee email addresses as needed.

• Maintain necessary websites by updating hours and subjects offered each semester or as new tutors are hired.

• Assist with payroll processes for hourly employees such as completing time corrections each pay period in the Time and Attendance System and updating the hourly employees assigned to receive 50/50 funding in the 50/50 portal each semester.

Required Qualifications:

Required Qualifications 

• High School Diploma

• Three years of full-time related experience that includes administrative support

Preferred Qualifications:

Preferred Qualifications 

• Associates degree

• Previous employment at an institution of higher education or equivalent

• Demonstrated written and oral communication skills

• Experience with Starfish

• Experience with Adobe/Adobe Sign/Adobe Acrobat, InDesign, Canvas, Canva or other graphic art program

• Experience with CSV files

• Strong interpersonal skills

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 07/17/2025

Review Date: 07/27/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 27, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6392294

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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