Administrative Program Coordinator, Graduate Business Programs

Job Summary

The David Eccles School of Business is seeking an exceptional Administrative Program Coordinator to provide high-level support to the Graduate Business Programs. This critical role ensures the smooth operation of office functions, facilitates communication, and supports a wide range of initiatives.

We are looking for a highly organized, detail-oriented, and proactive individual with a passion for supporting others. The ideal candidate thrives in a fast-paced environment, manages competing priorities effectively, and is committed to excellence in administrative operations. This role will be instrumental in enhancing productivity, streamlining processes, and fostering collaboration across teams.

Responsibilities

Administrative Support & Office Operations

• Serve as the primary point of contact for the office, greeting visitors, answering phones, and responding to inquiries.

• Oversee office workflows, including ordering supplies, processing mail, and maintaining a well-organized work environment.

• Navigate university procedures, working closely with departments such as accounts payable, travel, and scheduling.

Meeting, Event & Logistics Coordination

• Plan and coordinate logistics for meetings, events, and special projects, including scheduling, preparing materials, and arranging catering and facilities.

• Manage travel arrangements for staff and program groups, ensuring all logistics are seamless.

Financial & Data Management

• Track and reconcile financial transactions, including processing payments and expense reimbursements.

• Prepare detailed reports on financial data, recruiting metrics, and student outcomes.

• Support budget oversight by maintaining accurate records and assisting with financial reconciliations.

Student, Faculty & Program Support

• Act as a resource for faculty, students, and staff, assisting with administrative and operational needs.

• Support faculty with course materials, scheduling, and student-related inquiries.

• Provide cross-functional support, ensuring efficient program operations.

Cross-Training & Collaboration

• Develop a strong understanding of department functions and cross-train in various administrative areas.

• Serve as a liaison between different stakeholders, facilitating smooth communication and operations.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead, lifting up to 25 lb.

Minimum Qualifications

Bachelor's degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Proven experience in an administrative support role, preferably in an academic or professional setting.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems quickly.

• Demonstrated ability to work independently, solve problems proactively, and adapt to evolving priorities.

• A polished and professional presence, including business casual or professional attire that aligns with our workplace culture.

Special Instructions

Requisition Number: PRN41566B

Full Time or Part Time? Full Time

Work Schedule Summary: Primarily Monday through Friday, with rare instances of evening or weekend work to support high-priority events or initiatives. Flexibility is appreciated to ensure the smooth operation of the office priorities.This position is classified as “essential,” requiring the employee to work on campus, in person.

Department: 00033 - Executive Education

Location: Campus

Pay Rate Range: 53,000 to 60,000

Close Date: 5/15/2025

Open Until Filled:

To apply, visit https://apptrkr.com/6126690

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