Honors Program Administrative Specialist

Requisition Number: S02097P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 11

Alternate Work Schedule:

Pay Grade: N25

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

Position Summary The Administrative Specialist supports the Weber State Honors Program through a blend of administrative, marketing, financial, and student-focused responsibilities. This dynamic role keeps the Honors Center running smoothly, leads marketing and communication efforts, manages purchases and budget tracking, and supports students, faculty, and events. The position reports to the Honors Program Director and works closely with a collaborative team. While the Administrative Specialist’s primary responsibilities are within the Honors Program, the position will also support shared administrative needs across the broader division. Any such duties will be aligned with the employee’s skills and availability, and coordinated in consultation with the Honors Director and Honors Coordinator, respectively. Marketing & Communications (25%) Leads the program’s marketing and outreach, including managing social media, designing and distributing promotional materials, maintaining the website, and capturing event photos. Coordinates swag orders and ensures strong, consistent branding across platforms. May contribute to shared communication efforts within the division when needed. Budgets & Purchasing (20%) Handles most Honors purchasing, P-card reconciliation, and budget tracking. Prepares monthly reports, collaborates on the annual budget, and manages donor reporting and ordering for office, events, and courses. Office & Program Operations (20%) Manages the day-to-day operations of the Honors Center, keeping the space welcoming, well-stocked, and appropriately staffed. Provides broad programmatic support including tasks related to graduation, data tracking, assessment, and other administrative needs of the Honors team. May also assist with limited administrative tasks for other units within the division, as needed and as coordinated with the Honors Director. Student Support (15%) Supports students through scholarships, awards, and Honors questions. Helps coordinate application tracking, awardee selection, communication, and maintaining accurate student records. Course Support & Scheduling (10%) Assists with course planning and logistics, managing forms, updating systems, preparing course materials, and supporting faculty needs from scheduling to pay setup. Event Coordination (10%) Supports the planning and execution of Honors events such as Welcome Week, socials, and symposiums. Assists with setup, logistics, and representing Honors at recruitment and campus-wide events. May occasionally support or coordinate shared events working closely with other administrative staff in the division. 

Required Qualifications:

Required: 

• High School diploma or equivalent.

• Three years of related, full-time experience that includes administrative level office management experience.

• Experience with Microsoft Office software is required; expertise with Google software (Gmail, Google Calendar, Google Sheets/Docs/Slides/Forms) is also required.

Preferred Qualifications:

Preferred: 

• Associate’s degree

• Budget and basic accounting experience;

• Familiarity with computer information system software (i.e. Banner, Argos);

• Proofreading skills;

• Student-centered and public service skills;

• Proactive, strong sense of initiative;

• Strong time-management and organizational skills

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 06/23/2025

Review Date: 07/06/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this position starts at $35,420 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 6, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6320401

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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