Administrative Specialist II

Requisition Number: S02104P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 12

Alternate Work Schedule:

Pay Grade: N24

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

The Administrative Specialist serves as a primary point of contact and advocate for students within the School of Radiologic Sciences. This student-centered role is responsible for providing comprehensive support to current and prospective students, ensuring a positive and seamless academic experience from inquiry through program completion. The specialist will work closely with students to assist with program navigation, academic planning, scheduling, and general problem-solving, while also supporting the day-to-day operations of the School.

In addition to directly supporting students, this position will also perform a range of administrative and faculty support functions. These include, but are not limited to, coordinating program communications, maintaining student records, assisting with academic scheduling, managing student events and orientations, and providing fiscal and logistical support such as budget tracking, travel planning, and data collection. A key focus of this role is to ensure that all processes and interactions are student-friendly and designed to promote student success and satisfaction. 

Required Qualifications:

Required 

• High School diploma or equivalent.

• 2 years full-time, related experience.

• PC experience including database, word processing, and spreadsheets.

Preferred Qualifications:

Preferred: 

• Education:

• Associate’s degree in education, healthcare, business administration, or a related field.

• Experience:

• Minimum of 2 years of experience in student services, academic advising, administrative support, or a related role in higher education.

• Experience working directly with students in a support or advisory capacity.

• Skills and Abilities:

• Strong interpersonal and communication skills with the ability to build positive relationships with students, faculty, and staff.

• Demonstrated ability to provide high-quality, student-centered service in a fast-paced environment.

• Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and comfortable learning new systems (e.g., student information systems, scheduling software) and utilizing social media.

• Ability to manage multiple priorities, deadlines, and tasks, such as recruitment and event planning, with attention to detail and accuracy.

• Strong problem-solving and organizational skills.

• Administrative Competencies:

• Experience with or ability to learn budget tracking, travel planning, and academic record-keeping.

• Familiarity with FERPA guidelines and confidentiality protocols related to student records.

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 06/23/2025

Review Date: 07/06/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 6, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6320425

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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