Contact: Danica Welling
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Listing Number 1025594
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Member Since Jul 09, 2012

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Administrative Secretary- Escalante Elementary

Salt Lake City School District
Salt Lake City, UT 84111 | Posted Jul 26, 2025
7

Job Description

Work Calendar: 201 days/10 months

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Principal or designee

 

Starting Wage: $38,346 annually

Salary Schedule/Lane: 48/H

Benefits: Eligible

Anticipated Start Date: 08/04/2025

Priority Screen Date: 07/29/2025

_____________________________________________________________________________

Positions Available: 1

Position Open Until Filled

This position is located at Escalante Elementary School, 1810 West 900 North, Salt Lake City, Utah 84116

JOB SUMMARY

The Administrative Secretary – Elementary provides a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveys information regarding department/district functions and procedures; coordinates academic processes and supports students; ensures efficient operation of support functions, including fiscal monitoring; and coordinates assigned projects and district/site activities/programs

 

Responsibilities

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders.

2. Coordinate a wide variety of projects, functions, and program components (e.g., site workshops, seminars, enrollment processes, language translation, etc.).

3. Support front office operations and academic processes (e.g., conduct attendance and registration, evaluate injuries, oversee secure entrances and exits, monitor cameras, etc.).

4. Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., budget data, student data, financial records, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.

5. Fulfill daily office processes for efficient site operation (e.g., order and maintain inventory of necessary supplies and equipment, daily reports, answer phones, greet visitors, etc.).

6. Oversee the work activities within the office and the school to organize assignments, monitor progress, and ensure completion with established guidelines.

7. Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions.

8. Prepare a wide variety of reports, documents, and correspondence of confidential and nonconfidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance.

9. Compile data from a wide variety of sources (e.g., time sheets, calendars, expenditures/budget, internet research, truancy reports, etc.) to prepare reports, make recommendations, and prepare information for assigned administrator.

10. Process a wide variety of documents and materials (e.g., work orders, requisitions, student registration, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements.

11. Research a variety of topics (e.g., current practices, policies, education codes, required enrollment processes, etc.) to provide information and recommendations that address a variety of school site or district requirements.

12. Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication, and provide direction.

13. Schedule and assist in the preparation of a wide variety of activities (e.g., appointments, meetings, seminars, welcoming new staff, etc.) to make necessary arrangements for assigned administrator.

14. Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.

15. Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines.

16. Adapt to changing work priorities and work with frequent interruptions, as required.

17. Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.

18. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively. 


Qualifications

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school diploma or equivalent

2. Three (3) years of experience working as a secretary or administrative assistant

3. Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data-based software

4. Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English

5. Experience operating standard office equipment, including phone, scanner, fax, and copy machines

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Experience using PowerSchool, Business Plus, and Kronos

2. Experience performing standard bookkeeping

3. Experience maintaining a website

4. Experience taking meeting minutes

5. Spanish or other language proficiency, including ability to read, write, speak, and understand

Additional Information

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job functions require the following physical demands: some lifting (up to 30 pounds), carrying, bending, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy office environment. The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in its employment and services, programs, and activities. To request reasonable accommodation, contact us at Human Resource Services - Salt Lake City School District (slcschools.org) or call 801-578-8340. _____________________________________________________________________________

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment, including its policies, complaint processes, program accessibility, district facility use, accommodation, and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 440 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340. You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695. 

Specifications

  • Posting Date:Jul 26, 2025
  • Closing Date:Aug 22, 2025
  • Pay Range:$38,346 - $48,137 /year
  • Category:Administrative
  • Education Level:High School
  • Job Type:Full-time
  • Years of Experience:3-4 years
Apply Now
7
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Administrative Secretary- Escalante Elementary

Salt Lake City School District
Salt Lake City, UT 84111 | Posted Jul 26, 2025

Contact: Danica Welling

All Jobs at Salt Lake City School District
Apply Now

Job Description

Work Calendar: 201 days/10 months

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Principal or designee

 

Starting Wage: $38,346 annually

Salary Schedule/Lane: 48/H

Benefits: Eligible

Anticipated Start Date: 08/04/2025

Priority Screen Date: 07/29/2025

_____________________________________________________________________________

Positions Available: 1

Position Open Until Filled

This position is located at Escalante Elementary School, 1810 West 900 North, Salt Lake City, Utah 84116

JOB SUMMARY

The Administrative Secretary – Elementary provides a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveys information regarding department/district functions and procedures; coordinates academic processes and supports students; ensures efficient operation of support functions, including fiscal monitoring; and coordinates assigned projects and district/site activities/programs

 

Responsibilities

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders.

2. Coordinate a wide variety of projects, functions, and program components (e.g., site workshops, seminars, enrollment processes, language translation, etc.).

3. Support front office operations and academic processes (e.g., conduct attendance and registration, evaluate injuries, oversee secure entrances and exits, monitor cameras, etc.).

4. Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., budget data, student data, financial records, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.

5. Fulfill daily office processes for efficient site operation (e.g., order and maintain inventory of necessary supplies and equipment, daily reports, answer phones, greet visitors, etc.).

6. Oversee the work activities within the office and the school to organize assignments, monitor progress, and ensure completion with established guidelines.

7. Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions.

8. Prepare a wide variety of reports, documents, and correspondence of confidential and nonconfidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance.

9. Compile data from a wide variety of sources (e.g., time sheets, calendars, expenditures/budget, internet research, truancy reports, etc.) to prepare reports, make recommendations, and prepare information for assigned administrator.

10. Process a wide variety of documents and materials (e.g., work orders, requisitions, student registration, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements.

11. Research a variety of topics (e.g., current practices, policies, education codes, required enrollment processes, etc.) to provide information and recommendations that address a variety of school site or district requirements.

12. Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication, and provide direction.

13. Schedule and assist in the preparation of a wide variety of activities (e.g., appointments, meetings, seminars, welcoming new staff, etc.) to make necessary arrangements for assigned administrator.

14. Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.

15. Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines.

16. Adapt to changing work priorities and work with frequent interruptions, as required.

17. Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.

18. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively. 


Qualifications

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school diploma or equivalent

2. Three (3) years of experience working as a secretary or administrative assistant

3. Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data-based software

4. Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English

5. Experience operating standard office equipment, including phone, scanner, fax, and copy machines

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Experience using PowerSchool, Business Plus, and Kronos

2. Experience performing standard bookkeeping

3. Experience maintaining a website

4. Experience taking meeting minutes

5. Spanish or other language proficiency, including ability to read, write, speak, and understand

Additional Information

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job functions require the following physical demands: some lifting (up to 30 pounds), carrying, bending, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy office environment. The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in its employment and services, programs, and activities. To request reasonable accommodation, contact us at Human Resource Services - Salt Lake City School District (slcschools.org) or call 801-578-8340. _____________________________________________________________________________

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment, including its policies, complaint processes, program accessibility, district facility use, accommodation, and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 440 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340. You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695. 

Specifications

  • Posting Date:Jul 26, 2025
  • Closing Date:Aug 22, 2025
  • Pay Range:$38,346 - $48,137 /year
  • Category:Administrative
  • Education Level:High School
  • Job Type:Full-time
  • Years of Experience:3-4 years
Apply Now

Page Stats

Listing Number 1025594
Page Views 189 Views
Member Since Jul 09, 2012
Other Jobs in Salt Lake City, UT
Change Location »

Location Settings


Important Safety Tip

We work hard to protect you and this service from fraud. As with any classifieds service please be aware of the warning signs relative to buying and selling online. Concerned about this listing?