Administrative Specialist II

Requisition Number: S02066P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 11

Alternate Work Schedule:

Pay Grade: N24

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

The department administrative specialist is responsible for using excellent customer service skills to coordinate, implement, organize, and balance daily operations and office functions of the departmental office related to and/or for faculty, students, student workers, and some professional staff co-workers with little or no instruction. Responding to requests in a timely manner with appropriate priority and with professional communication, as well as, balancing deadlines and organizing daily workload is essential. The administrative specialist reports to and is supervised by the department chair. General duties, not listed by importance or priority, include: document preparation, processing, and organization (such as electronic maintenance and filing); use of modern technology and office equipment in higher education; mail, copy room work, and supply ordering; setting up, coordinating, and transcribing minutes at department meetings; inputting semester class schedules; assisting with department hires; administering course evaluations; receiving and organizing course syllabi; facilitating textbook orders; assisting with travel; monitoring budgets; processing budget transfers; reconciling purchasing cards; tracking and maintaining data; organizing receptions; assisting students with program admissions, scholarship, and award applications; assisting with commencement/convocation; and attending training as needed. The department chair may assign other job responsibilities not listed. 

Required Qualifications:

Required: 

• High School Diploma or equivalent.

• Two years full-time, related experience.

Preferred Qualifications:

Preferred: 

• Bachelor’s degree in a relevant field (education, health promotion, recreation, exercise and sport science).

• Demonstrated experience with budget management, monitoring, and record keeping.

• Superior proficiency with computer applications including word processing, email, internet and spreadsheets.

• Strong verbal communication, written communication, listening, record keeping and information management skills.

• Ability to retain knowledge concerning university and department policies, think critically, and make appropriate judgment calls pertaining to the application and communication of university and department policies.

• Experience with, or willingness to learn, WSU based systems such as Banner, Argos, PawPlace, Lynx, and Travel Reimbursement, and others.

• Customer-service orientation, due to the importance of positive first impressions and positive subsequent contacts with internal and external constituents.

• Ability and willingness to work with colleagues and supervisor to promote the mission of the Programs, Department, College, and University that are represented.

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 05/07/2025

Review Date: 05/18/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this 11-month position starts at $32,660 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin May 18, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6214621

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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