Coordinator, Administrative Program

Job Summary

The Clinical and Translational Science Institute (CTSI )'s https://ctsi.utah.edu/cores-and-services/ccet (CCET ) is looking for a dynamic individual to join our team as an Administrative Program Coordinator. The mission of the CCET is to support researchers, individuals, institutions, agencies, patients, providers, and other stakeholders in fruitfully collaborating on research projects that address researchers' interests and communities' health needs. CCET services provide a structured setting for researchers to enhance their research projects through learning from community experts. Through these services, CCET facilitates researcher and community member collaborations to develop community-engaged research methods, instruments, and educational materials for research projects.

The CCET Administrative Program Coordinator will work with various academic and community stakeholders to coordinate and manage projects in fulfillment of CCET services. We seek someone who has experience and a passion for working with communities and has skills in the areas of organization, processes, and timelines. The coordinator will be able to multitask and prioritize competing tasks and deadlines, and demonstrate the ability to make the best decisions under pressure from clients on various projects in different stages of completion. This position requires a team player who possesses excellent leadership and listening skills, creative problem-solving abilities, and exceptional people skills. As the CCET often works with Spanish-speaking community members, applicants with Spanish language fluency are strongly preferred.

Responsibilities

Responsibilities

• Coordinates with CCET leadership, team members, researchers, and community members to facilitate the timely completion of service projects.

• Represents CCET to internal and external stakeholders in meetings, events, and written communication.

• Develops and maintains stakeholder trust and confidence. Develops community-engaged collaborations and partnerships to facilitate service project requests.

Prepares for CCET project services by:

• Supports initial consultations with researchers to determine how CCET services can support their research.

• Recruiting community members to represent stakeholder voices at service-related events.

• Organizes logistics of a project, including service planning and community partner meetings or events.

Leads the execution of CCET project services, including:

• Facilitating discussions with community members during service sessions (individually and in group settings)

• Completing summary reports promptly

• Tracks and reports project progress; monitors project quality and effectiveness

• Works with the team to create and implement improved service methodology.

Must have own transportation and current driver's license. Some evening and weekend hours required.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Applicant must have excellent interpersonal, public, oral, and written communication skills.

• Comfortable building new relationships and talking with individuals and groups in sensitive situations.

• Experience leading and facilitating groups and/or teaching is preferred.

• Experience with research and research processes is desirable.

• Proficiency with Microsoft Office applications, including Teams, Outlook, Word, Excel, etc, and virtual meeting software such as Zoom.

• Fluent in reading, writing, and speaking Spanish.

• Must have own transportation and current driver's license.

Special Instructions

Requisition Number: PRN42037B

Full Time or Part Time? Full Time

Work Schedule Summary: Some weekends and evenings may be required; the ability to telecommute part-time is also available if approved by the Supervisor.

Department: 01710 - CCTS - CMTY OUTREACH & ENGAGE

Location: Campus

Pay Rate Range: $38,300 -$44,999

Close Date: 8/1/2025

Open Until Filled:

To apply, visit https://apptrkr.com/6273927

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