Administrative Specialist III

Requisition Number: S02030P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 12

Alternate Work Schedule: Fully in-person on Ogden Campus. 

Pay Grade: N25

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

The Administrative Specialist III provides administrative and logistical support to the Executive Director of Academic Support Centers and Programs (ASCP ). This position also supports department leadership for several areas within the Undergraduate Studies, Academic Support & Institutional Effectiveness Programs. This position is responsible for financial tracking, scheduling, event coordination, website maintenance, and general office management. The Administrative Specialist III reports to the Executive Director of ASCP . 

Key responsibilities include: 

• Budget Management – Tracks, monitors, and reconciles ASCP and FYP budgets, including expenditures, reimbursements, and purchase requisitions.

• Website Maintenance – Updates and maintains ASCP and FYP websites using SiteManager.

• Scheduling – Coordinates classroom reservations, meetings, and appointments.

• Event Coordination – Organizes logistics for projects and events, including venue booking, catering, materials, and marketing.

• Meeting Support – Creates agendas and records minutes for departmental and staff meetings.

• Travel Arrangements – Schedules and books flights, lodging, transportation, and processes travel reimbursements for directors.

• Office Management – Manages general office correspondence, records, and filing systems.

• Student Support – Assists with Starfish referrals and provides administrative support to student programs.

• Procurement & Supplies – Maintains office supply inventory and processes purchase requisitions.

• Professional Communication – Serves as the primary point of contact for ASCP and FYP , responding to inquiries from faculty, staff, students, vendors, and external stakeholders.

This position requires maintaining professional working relationships with Academic Support Centers and Programs and First Year Programs departments, faculty, staff, students, and community members. 

Required Qualifications:

Required: 

• High school diploma or equivalent

• Three years of full-time related experience that includes administrative support.

• Experience with PC applications including presentations, word processing, spreadsheets, and email.

Preferred Qualifications:

Preferred: 

• Strong organizational, communication, and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Adobe products, and Google Suite.

• Experience with higher education software tools such as Argos and Starfish.

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 03/18/2025

Review Date: 03/28/2025

Job Close Date:

Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU , we would love to hear from you. The annual salary for this position starts at $38,500 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/wsuimages/benefits/Benefits-Information/Non-Exempt-Benefits-2024-25.pdf.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin March 28, 2025. Position will remain open until filled.

Criminal background check required as a condition of employment. 

Physical Activity of this position: Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6091792

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

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